Mandatory vaccination reporting for PSRACS workforce

September 14, 2021

In line with the national mandate and COVID-19 Mandatory Vaccination Directions, residential aged care (RAC) workers in Victoria must have received at least a first dose of a COVID‑19 vaccine or a provided medical exemption by 17 September.

The Directions allow for a transition period for RAC workers to book their first dose between 17 and 30 September. A summary of RAC worker and employer obligations under the CHO Directions is available here.

To meet the employer obligations in the Directions, RAC facility operators must sight evidence and keep up-to-date records of employee COVID-19 vaccination status and medical exemptions.

The government has now provided additional information about reporting requirements.

Public Sector Residential Aged Care Services (PSRACS) must report every Tuesday through the My Aged Care provider portal on workers’ and residents’ COVID-19 vaccination status and provide data on workers’ medical exemptions.

RAC facility operators are required to report de-identified data on:

  • the total number of residents and workers at each RAC facility and, of those, the number of residents and workers who have received a single dose of a COVID-19 vaccine
  • the number of residents and workers at each RAC facility who have received two doses of a COVID-19 vaccine
  • the number of workers who have an authorised medical exemption from receiving a COVID-19 vaccine.

To support your weekly reporting requirements, please ensure the facility’s My Aged Care Portal access is up to date and authorised, and that you have a business continuity plan to ensure reporting obligations are met when key personnel are absent.


Fact sheets are available to assist you in understanding your record keeping and reporting requirements:

Guide for residential aged care providers for reporting on workforce COVID-19 vaccinations and exemptions

Guidance for residential aged care providers on reporting of COVID-19 vaccinations of residents and workers

My Aged Care Quick Reference Guide on how to view and update your COVID-19 vaccination data